- The city has not previously had a written credit card policy.
- City leaders decided to implement a written policy in the wake of a councilman's alleged credit card misuse.
- The new policy also specifies who can authorize the issuance and use of city credit cards.
By Kristi Reed
Dacula officials hope a written credit card policy will help avoid any future situations similar to the one that recently resulted in the arrest of a city councilman.
According to Mayor Jimmy Wilbanks, the city has communicated expectations regarding the proper use of city-issued credit cards verbally to authorized users, but has never had a written policy.
City Attorney Dennis Still presented the council with a draft credit card use ordinance during Thursday night's work session. The draft outlines which officials can authorize users of city-issued credit cards, how expenditures will be reported and what type of charges are allowed. The draft included a provision requiring the city to be made whole for any personal expenditures charged to a city account. Councilwoman Sue Robinson took issue with that clause, asking whether or not the language defeated the purpose of creating the regulations in the first place.
"It's kind of giving them an out in case they did," Robinson said. Wilbanks agreed.
"I really think there should be a firm statement in here which says no personal use," Wilbanks said.
The council is scheduled to vote on a final version of the ordinance during the April 3 council meeting.
In other business, Buford City Manager Brian Kerlin outlined the terms of a new natural gas franchise agreement between the City of Dacula and the City of Buford. Buford has provided natural gas to city customers since 1954. The second of two consecutive 30-year agreements regarding natural gas distribution is set to expire this year. The new agreement would include a 4 percent franchise fee paid to the City of Dacula by Buford. Previous agreements have not included a franchise fee.
During the work session, council members also discussed:
- An amendment to the agreement between the City of Dacula and Republic Services of Georgia for curbside recycling. The amendment would lock in the current rate paid by the city. The rate agreement would become effective in 2015 and includes an automatic 1-year renewal when the rate expires in 2016.
- A quote from Municode to codify the city's ordinances. If accepted, Municode will review the city's ordinances for consistency and to make sure they do not conflict with state laws. The cost for the service would be $11,250 payable over two years and would include a year of hosting on the Municode website.
The Dacula City Council will hold its monthly meeting next Thursday, April 3. The council meets at Dacula City Hall located at 442 Harbins Road in Dacula.